• QuickBooks - Version 2009

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QuickBooks Sales and Customers - Level 3

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This is the third of three courses designed to teach you how to work effectively and efficiently with QuickBooks sales and customer transactions.

If you bill customers based on time or need to create estimates for the work you do, this course will show you how.

In this course you will learn about creating estimates and invoicing customers for work completed to date. Learn how to use QuickBooks timesheets to track billable time from vendors and how to add that time to customer invoices. Other specialized billing functions covered here include customer expenses and charges for items drop shipped from a vendor. Lastly, you will learn how to include discounts and subtotals on your invoice and generate customer statements and relevant reports.

Learning Outcomes  

Students who complete this course will know how to:

• Enable estimates and progress invoicing in QuickBooks preferences
• Create estimates
• Create multiple estimates for a job
• Delete estimates and make estimates inactive
• Enter vendor bills with reimbursable expenses
• Use timesheets to track billable time
• Record billable vehicle mileage
• Create progress invoices
• Add billable time and cost expenses to customer invoices
• Mark up billable costs on invoices
• Bill customers for items that were drop-shipped from a vendor
• Enter subtotals and discounts on invoices
• Prepare customer statements
• Review various reports

Why You Need This Course

This course discusses how to invoice customers based on estimates and time, and also teaches you how to include specific items – like discounts and subtotals – on a QuickBooks invoice.

Estimates and progress invoices are typically used for jobs that are divided into defined phases or billed based on the completion of certain milestones. A progress invoice includes charges based on an initial project estimate and on the progress made to date. Before using either estimates or progress invoices, you need to select the QuickBooks preference for both features. This course walks you through the entire process, from setting the preferences to adding estimates and generating invoices.

Businesses that bill clients based on time require the option of tracking time and generating invoices based on time worked. Even if you charge a flat rate for a project, tracking time can be beneficial in helping you evaluate the money earned against the actual time spent on a project. This course will show you how to use timesheets to track time and how to ensure that time appears on your customer invoice.

In addition to time and estimates, the invoice may need to include expenses to be billed back to the customer. With this course you will learn how to track expenses, including mileage, and add them to customer invoices.

Disclaimer:

Since these courses do not deal directly with specific and individual requirements, it is recommended that students obtain the necessary advice from an accountant, employer, QuickBooks® ProAdvisor® or such other appropriate expert with regards to their specific requirements or guidelines.